Find Time To Write By Scheduling Realistically (not Aspirationally)

Okay, whether we’re talking about how to find time to write or anything else, I feel sure aspirationally is not a real word.

But I bet you get what I mean.

Most of us are overoptimistic, or aspirational, about how much we’ll get done in a set amount of time. Which often means that unexpected issues or events hijack the time we set aside to write.

So how do you ensure you find time to write?

Start by blocking your time for the year, but do it realistically.  Which means:

  • Expect the unexpected
  • Plan for things to go wrong
  • Schedule breaks

What Does It Mean To Block Your Time?

By blocking I mean scheduling your time in batches of tasks for a long period, such as six months or a year.

It’s not about putting To Do lists into your calendar, though. It’s about setting aside chunks of time for the things you want and need to do.

Some blocks will be the same every day or week. For example, every weekday I block 7-7:30 for yoga or other exercise. I block time to prepare for the podcast I host and record (Buffy and the Art of Story), time to record, and time to edit.

When I’m teaching for a semester, I block out the hours I’ll teach, my office hours, and three hours for grading assignments and preparing the week’s lecture.

I also block writing time. Right now it’s three afternoons a week.

Find Time To Write & For Fun

For some days or weeks, though, I override all the regularly scheduled programming to take time off.

How does that help me find time to write?

I used to think it wouldn’t. So I never included time off in my calendar, figuring I'd relax when I got everything else done. (Which never happened.)

In other words, when I didn’t plan breaks or fun, I put both off. And ended feeling so burnt out that I'm sure I got less done in the time I set aside to write.

That happened because we all need downtime, and writers and others pursuing creative endeavors especially need it. Because that’s when our unconscious minds relax and come up with new ideas. It’s when creativity occurs.

So include time in your calendar to do things you enjoy simply because you enjoy them.

Plan to spend time with the people you love. To do nothing. Or see a movie. Read a book.

Whatever is fun for you, make at least a little time for it, even if it means you write a little less.

Expect The Unexpected

Most things that throw off our schedules aren’t really unexpected.

Maybe the particular problem is. You don’t know the car will break down this week, or your son will need to stay home from school ill, or your in-laws will visit, or just as you finish that report your boss wanted the entire computer network will go down and wipe it out.

But you do know that life almost never runs exactly as expected or planned.

Instead of being surprised each time and having to steal time from your writing schedule or your free time, block out an hour each week to finish things you didn’t get to because the unexpected happened.

Are you saying you don’t have an extra hour each week? If so, I believe you. I’ve been there.

But the reality is that over time you’ll use that hour per week whether you block it or not. The only difference is by not planning for it, you’ll feel even more stressed because you’ll think about everything else you meant to get done during it.

In my view, better to take that hour away from something else when you’re planning. Then when things go wrong, you can say, “Oh, right, good thing I planned some extra time.”

Recognize Overoptimism

The other reason it’s so hard to plan an hour a week for overflow is that most of us plan to do too much.

On the one hand, it’s great to set high goals and expectations. If I aim to finish my novel in six months and instead I finish in nine, perhaps I've still written the book a lot faster than if I had aimed for a year.

But it you get a lot done yet also always feel you’re racing the clock or falling behind, you’re probably being unrealistic and overoptimistic. And likely all that’s doing is stressing you more rather than helping you find time to write.

Instead, consider blocking 1.5 to 2 times as long as you think something will take into your schedule. So if you think you can finish a novel in a year, block out a schedule that lets you finish in eighteen months.

If you get done faster – wonderful. Next time you can shave off some time.

And if you get done as planned – also wonderful. You were realistic! And less stressed.

That’s all for today. Until next time—

L.M. Lilly

P.S. For more on how to find time to write when life events interfere, check out Writing When Life Throws You A Curve.